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Job applicant fair processing / privacy notice

How we deal with job applications submitted to us.

Blue Chip is aware of its obligations under the General Data Protection Regulation (GDPR) and is committed to processing your personal data securely and transparently. This privacy notice sets out the types of personal data that we hold on you for the purposes of processing job applications you submit to the company. It also sets out how we use that information, how long we keep it for and other relevant information about your data.

Blue Chip Customer Engineering Limited (Blue Chip) will be the “controller” of personal data relating to you, provided to Blue Chip by yourself. Blue Chip’s company registration number is 02146732 and its registered address is Franklin Court, Priory Business, Park, Bedford, Bedfordshire, MK44 3JZ.

Why we need your personal data and what we do with it

Blue Chip processes your personal data on the basis of legitimate interests in order to communicate with you about recruitment and any job application you submit to Blue Chip. Without this information then Blue Chip may not be able to fully assess your job application(s) and provide a fair selection process.

As part of the recruitment process your personal data will be used to comply with legal requirements such as ensuring you have a right to work in the UK and assessing required adjustments for disabled applicants. Blue Chip will not collect any personal data that is not needed in order to process your job application and not pass on any personal data to any third parties unless you are successful in your job application(s).

How we collect your data

Blue Chip collects data about you in a variety of ways including the information you provide in a CV or a job application cover letter and notes made during a recruitment interview. In some cases, we will be passed data about you from third parties, such as employment agencies, or former employers when gathering references.

The categories of personal data we collect

The information Blue Chip collects will include your name, address, date of birth, email address, phone numbers, gender, whether or not you have a disability, any information included on your CV,  references, education history and employment history, documentation relating to your right to work in the UK and driving licence (if applicable to the role being applied for).

We may also collect special categories of personal data relating to your race and ethnic origin for the purposes of complying with Blue Chip’s legal obligations for equal opportunities monitoring as well as information relating to any criminal convictions where there is a legal obligation on Blue Chip to review such information for the position being applied for.

How we share your data

Your personal data will be shared within Blue Chip where it is necessary for personnel as part of the recruitment process including, for example, your potential future line manager, and the Human Resources department for maintaining job application.

Blue Chip will share your personal information with third parties where required by law and, where it is necessary as part of the recruitment process or where the company has another legitimate interest in doing so. Examples of activities when Blue Chip may share your information with selected third parties are to obtain pre-employment references as part of the recruitment process and/or to perform basic DBS checks (via Disclosure Scotland) if applicable to the role you have applied for. Blue Chip requires all third parties to process information only as per Blue Chip’s instructions, to respect its confidentiality, keep it secure and to treat it in accordance with the law.

Personal data will be held by Blue Chip within the European Union and Blue Chip will also ensure this is a commitment made by all relevant third parties. If transferring any information outside the EU becomes necessary, you can expect Blue Chip to ensure a similar degree of protection in respect of your personal information.

How long will we keep it

If your job application is not successful and you have not provided consent for Blue Chip to keep your personal data for the purpose of future suitable job vacancies, Blue Chip will keep your information for a maximum of 6 months once the recruitment exercise ends for the position you applied for.

If your application is successful, your data will be kept and transferred to the systems Blue Chip administers for employees. Because Blue Chip requires additional personal data for employees, a separate employee form will be included in the offer pack.

Your rights in relation to your personal information

You have the right to ask to see the personal data which Blue Chip holds about you. If you want to see the information Blue Chip holds about you then you must ask for the information in writing and give your full name and address. You should send your request to:

Human Resources Department
Blue Chip Customer Engineering Limited
Franklin Court
Priory Business Park
MK44 3JZ

Blue Chip will ensure that requests are responded to within 30 days of receipt unless there is a reason for delay that is justifiable under data protection laws.

Blue Chip wants to make sure that your personal information is accurate and up to date. You may ask Blue Chip to correct or remove information you think is inaccurate.

Under data protection legislation, you also have a right to erasure, restriction of or objection to processing, and the right to data portability, as set out in the General Data Protection Regulation.

Should you be unhappy with Blue Chip’s processing of your personal data, you have a right to complain to the Information Commissioner’s Office, which is the regulator for data protection.

Notice last updated: 20th September 2018


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